Last updated: 19 August 2026
Gamechangers respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit crawleygamechangers.co.uk, contact us, register for our football programmes, attend our coaching sessions, or otherwise interact with Gamechangers.
It also explains your rights in relation to your personal information.
Gamechangers is a football coaching academy based in West Sussex, providing football coaching and player development services for boys and girls.
For data protection purposes, the data controller is:
Gamechangers / Crawley Gamechangers
Website:
crawleygamechangers.co.uk
Email:
Development@crawleygamechangers.co.uk
Telephone:
+44 7508 998251
Address: [INSERT BUSINESS/POSTAL ADDRESS]
If you have questions about how we use your personal information, please contact us using the details above.
Depending on how you interact with us, we may collect information including:
We aim to collect only the information that is reasonably necessary for the relevant purpose.
Many of our services are provided to children and young people. We therefore take particular care when collecting and using children’s personal information.
Where appropriate, information about a child may be provided by their parent or guardian.
We may use children’s information to:
Children have rights in relation to their personal information. Depending on the child’s age, maturity and understanding, these rights may be exercised by the child themselves or, where appropriate, with the involvement of a parent or guardian.
We will not knowingly use children’s personal information for purposes that are incompatible with their interests or applicable data protection law.
For some activities, we may need information concerning a player’s health, medical conditions, allergies, injuries, disabilities or additional needs.
Health information is considered particularly sensitive personal information and receives additional protection under data protection law.
We only collect and use this information where there is an appropriate lawful basis and additional legal condition for doing so. Depending on the circumstances, this may include explicit consent or the protection of someone’s vital interests in an emergency.
We use this information primarily to help keep players safe and ensure our coaching is delivered appropriately.
Please ensure that relevant medical and emergency information you provide to us is accurate and kept up to date.
We may use personal information to:
We will not use personal information for a purpose that is incompatible with the purpose for which it was collected unless permitted or required by law.
Under UK data protection law, we need a lawful basis for processing personal information.
Contract – where processing is necessary to provide a service you have requested or to take steps before entering into an agreement.
Legitimate Interests – where processing is reasonably necessary for operating and improving Gamechangers, provided those interests do not override your rights and interests.
Consent – where you have freely given permission for a particular use of your information. Where we rely on consent, you can withdraw it.
Legal Obligation – where we need to process information to comply with a legal requirement.
Vital Interests – where processing may be necessary to protect someone’s life or physical safety.
Where special category information such as health information is processed, we will also identify an appropriate additional condition under applicable data protection legislation.
We may take photographs or videos during football sessions, matches, tournaments, presentation events and other Gamechangers activities.
These may be used, where appropriate, for purposes such as:
Where consent is our lawful basis, we will seek the appropriate permission before using identifiable photographs or videos and that consent may be withdrawn for future use.
Parents and guardians should contact us if they have concerns about photographs or videos involving their child.
Safeguarding considerations will always be taken into account when deciding whether and how images of children are used.
Gamechangers uses or may use Spond and other third-party services to help manage registrations, teams, attendance, communications and football activities.
When you register or interact with us through a third-party service, that service may collect and process personal information under its own privacy terms.
We recommend reviewing the privacy information provided by the relevant service.
We may also use third-party providers for services such as:
We only share personal information where there is an appropriate reason to do so and seek to ensure suitable data protection arrangements are in place where required.
We may share relevant personal information with organisations or individuals such as:
We do not sell children’s or parents’ personal information to third parties.
Where information is shared for safeguarding purposes, protecting the welfare and best interests of the child will be an important consideration.
The safety and welfare of children participating in our activities is extremely important.
There may be circumstances where we need to record or share personal information in connection with a safeguarding concern.
Where appropriate and lawful, information may be shared with relevant safeguarding professionals, local authorities, police, football governing bodies or other organisations responsible for protecting a child.
We will only share information that is appropriate and necessary in the circumstances.
We may occasionally contact parents, guardians, players or other individuals about Gamechangers programmes, events, holiday sessions, services or relevant academy news where we are legally permitted to do so.
Where consent is required, we will obtain it before sending marketing communications.
You can ask us to stop sending marketing communications at any time by contacting:
Development@crawleygamechangers.co.uk
Unsubscribing from marketing will not prevent us from sending necessary administrative messages relating to an existing registration, booking, session or service.
Our website may use cookies and similar technologies.
Cookies are small pieces of information stored on your device that can help websites function properly, remember preferences, understand website usage and provide certain features.
We may use:
Where consent is required by applicable law, we will ask for your permission before using non-essential cookies or similar technologies.
You should be able to manage your choices through our cookie consent controls where these technologies are used.
Our website contains links to external websites and services, including Spond, Facebook, Instagram, TikTok, LinkedIn and partner websites.
Once you leave our website or interact directly with another service, that organisation’s own privacy policy and terms will normally apply.
Gamechangers is not responsible for the privacy practices of independent third-party websites.
Some technology or service providers we use may store or process personal information outside the United Kingdom.
Where an international transfer is subject to UK data protection requirements, we will take appropriate steps to ensure the information receives an appropriate level of protection and that a lawful transfer mechanism or safeguard is used where required.
We do not keep personal information for longer than reasonably necessary.
Retention periods depend on factors including:
When information is no longer required, we will securely delete, anonymise or otherwise dispose of it where appropriate.
We take reasonable organisational and technical measures designed to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information should be limited to people who reasonably need it to perform their role.
However, no website, electronic communication or information storage system can be guaranteed to be completely secure.
Depending on the circumstances, UK data protection law may give you rights including the right to:
These rights are not absolute and may depend on the circumstances and the lawful basis we rely upon.
To exercise a data protection right, contact:
Development@crawleygamechangers.co.uk
We may need to confirm your identity before dealing with a request.
If you are concerned about how Gamechangers has collected or used your personal information, please contact us so that we can investigate your concern.
Email:
Development@crawleygamechangers.co.uk
Telephone:
+44 7508 998251
We will acknowledge and handle data protection complaints in accordance with applicable UK data protection law and communicate the outcome of our investigation.
You also have the right to raise a concern with the UK’s data protection regulator, the Information Commissioner’s Office (ICO).
We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements or the way we process personal information.
Any updated version will be published on this website with a revised “Last updated” date.
We encourage you to review this page periodically.
For questions about this Privacy Policy, to exercise your data protection rights, or to make a complaint about how we use your personal information, please contact:
Gamechangers / Crawley Gamechangers
Email:
Development@crawleygamechangers.co.uk
Telephone:
+44 7508 998251
Website:
crawleygamechangers.co.uk